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Embedding fonts directly into the PDF creates reliable files because it ensures your document maintains its intended appearance regardless of the device or viewer used when opening.

How does this process work with Datalogics FLIP2PDF command line tool, and what happens when the necessary fonts are not available? Let's dive in.

Working with Fonts in FLIP2PDF

By default, FLIP2PDF automatically embeds any fonts used to create those documents in output PDF documents. This is considered a best practice for creating PDF files. With the fonts embedded in a PDF file, that file will always look the same wherever it is opened because the viewer tool (such as Adobe Reader) does not need to look for a font on the local machine. However, to generate the PDF document with the embedded font using FLIP2PDF, the software must be able to find it. 

Any font used in a PDF document generated by FLIP2PDF must be installed on the machine running FLIP2PDF. Otherwise, FLIP2PDF will look for an alternate font file that can be applied to the PDF document as a substitute. If you are using a standard font, like Times New Roman in English, the font is probably on the machine already, installed with the Windows operating system or with Microsoft Office. But you may need to manually install a specialized font on the machine, such as a font with Arabic, Mandarin, or Korean characters, if you seek to use FLIP2PDF to create a PDF document based on a source file using those characters.

Keep in mind that you might create a Word document with Arabic characters on one machine and then transfer that file to another for processing with FLIP2PDF. For example, you might edit a document with Arabic characters in Word and then copy it to a directory on a network server, so that it can be included in an automatic overnight batch process to convert the files in that directory to PDF documents using FLIP2PDF. If that Arabic font is not installed on the server running FLIP2PDF, the Arabic characters will not appear in the PDF output document. 

It is also possible to embed a specialized font in a Microsoft Office source document, such as a Word file. Then FLIP2PDF can find the font in the source file itself, rather than on the machine.

Ready to create reliable, visually consistent PDFs? Discover how FLIP2PDF and other powerful tools can streamline your workflow.

Learn more about converting files to PDF with FLIP2PDF

By following these tips, you’ll unlock the full potential of your PDF creation process while maintaining the highest standards of document quality.